Privacy Policy
Aegis Public Safety Supply – Veteran-Owned | Oklahoma-Based Last Updated: October 30, 2025
Aegis Public Safety Supply (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of government agencies, public safety professionals, and authorized representatives who interact with our website (aegispss.com) and services.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site, submit a quote request, place a purchase order, or communicate with us.
We comply with the Privacy Act of 1974, FOIA, Oklahoma Open Records Act, and applicable federal procurement regulations. We do not sell personal data.
1. Information We Collect
We collect information in three ways:
| Source | Examples |
|---|---|
| You Provide Directly | Name, title, agency, email, phone, mailing address, DUNS/CAGE, PO number, tax-exempt certificate |
| Automatically via Site | IP address, browser type, pages visited, time spent, referral source |
| From Third Parties | GSA Advantage data, SAM.gov profiles, cooperative contract portals |
2. How We Use Your Information
| Purpose | Legal Basis |
|---|---|
| Process purchase orders & issue invoices | Contract performance |
| Respond to quote requests & RFIs | Legitimate business interest |
| Verify agency eligibility & tax-exempt status | Legal compliance |
| Send order confirmations, tracking, and support | Contract performance |
| Improve Site functionality & user experience | Legitimate interest |
| Comply with federal audits or FOIA requests | Legal obligation |
3. Sharing Your Information
We share data only when required for government sales:
| Recipient | Purpose |
|---|---|
| Carriers (FedEx, UPS) | Shipping & tracking |
| Manufacturers | Warranty registration, serial number tracking |
| Cooperative Contracts (e.g., Sourcewell, TIPS) | Contract compliance reporting |
| Government Auditors | FAR/DFARS compliance |
| Law Enforcement | Subpoena or national security request |
We do NOT share data with:
- Third-party marketers
- Data brokers
- Consumer advertising networks
4. Data Security
We implement industry-standard safeguards:
- SSL/TLS encryption in transit
- Firewalled servers
- Access controls (role-based)
- Regular security audits
Physical records (POs, invoices) are stored in locked facilities in Oklahoma.
5. Data Retention
| Record Type | Retention Period |
|---|---|
| Purchase Orders & Invoices | 7 years (IRS & FAR requirement) |
| Quote Requests | 3 years or until order fulfilled |
| Website Logs | 90 days |
| Tax-Exempt Certificates | Duration of relationship + 3 years |
6. Your Rights (Government Entities)
As a public entity, you have rights under:
- FOIA – Request copies of records we hold
- Privacy Act – Correct inaccurate data
- Oklahoma Open Records Act – Access non-exempt records
Submit requests to: contact@aegispss.com Attn: Compliance Officer, PO BOX 694, Warner, OK 74469
7. Cookies & Tracking
| Type | Purpose | Opt-Out |
|---|---|---|
| Essential | Session management, form submission | Not disableable |
| Analytics | Site usage (anonymized) | Disable via browser |
| No Advertising Cookies | We do not use | N/A |
8. Children’s Privacy
Our Site is not intended for individuals under 18. We do not knowingly collect data from minors.
9. Changes to This Policy
We will post updates here and notify known government contacts via email for material changes.
10. Contact Us
Privacy Officer Aegis Public Safety Supply PO BOX 694, Warner, OK 74469 Email: contact@aegispss.com Phone: (918) 463-5501
For Government Buyers: Your data is treated as official records and protected under federal and state law.
