Terms and Conditions for Aegis Public Safety Supply
Veteran-Owned | Government & Agency Focused
Last Updated: October 30, 2025
Welcome to Aegis Public Safety Supply (“Aegis,” “we,” “us,” or “our”), a veteran-owned small business headquartered in Oklahoma, proudly serving federal, state, tribal, and local government agencies, law enforcement, fire departments, emergency services, and qualified public safety organizations.
These Terms and Conditions (“Terms”) govern your access to and use of our website (the “Site”), all purchases, and any services provided. By accessing the Site, submitting a purchase order, or accepting delivery of products, you agree to be bound by these Terms.
We specialize in government and institutional sales. These Terms are tailored to comply with public procurement practices, including GSA schedules, cooperative purchasing agreements, sole-source justification, and formal bidding processes.
1. Company Information
- Business Name: Aegis , LLC
- Ownership: 100% Veteran-Owned
- State of Organization: Oklahoma
- Principal Place of Business: 3667 E 173rd St S, Warner, OK 74469
- Federal Tax ID (EIN): [Insert EIN]
- DUNS Number: [Insert DUNS]
- CAGE Code: [Insert CAGE]
- NAICS Codes: 423990, 339113, 333314 (Primary)
- Certifications: SDVOSB (Service-Disabled Veteran-Owned Small Business) – Self-Certified / VA CVE Verified (Pending/Approved)
2. Government & Institutional Sales (Priority Focus)
Aegis Public Safety Supply is structured to serve government entities under preferred procurement methods:
| Procurement Method | Supported |
|---|---|
| GSA Schedule | Yes (via partner contracts or open market) |
| Cooperative Purchasing (e.g., OMNIA, Sourcewell, TIPS, HGACBuy) | Yes |
| Sole Source / Brand Name Justification | Yes – Documentation provided upon request |
| Formal Bid / RFP Response | Yes – Full bid packages available |
| Open Market Purchase Orders | Yes |
| Blanket Purchase Agreements (BPAs) | Yes |
We do NOT use third-party payment processors like Stripe, PayPal, or Square for government sales.
Accepted Payment Methods for Government Entities:
- Official Purchase Order (PO)
- Government Credit Card (GPC)
- ACH / EFT (via IPP or direct bank transfer)
- Check from Government Entity
3. Use of the Site
You may use the Site for:
- Researching products
- Requesting quotes
- Submitting RFIs or sole-source letters
- Downloading spec sheets and certifications
- Placing formal purchase orders
You agree not to:
- Use the Site for personal consumer purchases (unless explicitly authorized)
- Misrepresent your agency affiliation
- Attempt to bypass procurement protocols
4. Product Restrictions & Compliance
All products are sold subject to:
- U.S. Export Controls (ITAR / EAR)
- Federal Acquisition Regulation (FAR)
- Buy American Act compliance (where applicable)
- Trade Agreements Act (TAA) compliant products available
You represent and warrant that:
- You are an authorized representative of a U.S. government entity or qualified public safety organization
- Products will be used solely for official duties
- You will comply with all training, safety, and use-of-force policies
5. Ordering Process (Government Sales)
- Request Quote → Use contact form or email [sales@aegispss.com]
- Receive Formal Quote → Includes:
- Line-item pricing
- GSA/co-op contract reference (if applicable)
- Shipping terms (FOB Origin or Destination)
- Estimated lead time
- Submit Purchase Order → Official PO required
- Order Confirmation → Issued within 1 business day
- Invoice & Delivery → Net 30 terms standard
No order is binding until a valid PO is received and acknowledged.
6. Pricing & Payment Terms
- Pricing: List price or contract pricing (whichever is lower)
- Taxes: Government entities are exempt from Oklahoma sales tax with valid exemption certificate
- Payment Terms: Net 30 from invoice date
- Late Payments: Subject to 1.5% monthly interest (per Oklahoma law)
- Disputed Invoices: Must be notified in writing within 10 days
7. Shipping & Delivery
- Standard Carrier: FedEx, UPS, or freight (LTL)
- FOB: Origin (default) – Title transfers when carrier takes possession
- Delivery Delays: Not liable for delays beyond our control (e.g., supply chain, weather, carrier issues)
- Inspection Upon Receipt: Buyer must inspect within 5 business days and report damage
8. Returns & Warranties
| Category | Policy |
|---|---|
| Defective Product | Replace or repair at no cost (manufacturer warranty applies) |
| Wrong Item Shipped | Full replacement + return shipping covered |
| Buyer Remorse | No returns unless pre-approved in writing |
| Restocking Fee | 20% on approved returns |
Warranty Claims: Submit via contact@aegispss.com with photos, PO#, and serial numbers.
9. Intellectual Property
All content, including:
- Product photos
- Spec sheets
- Aegis logo and branding
- Veteran-owned certification marks
…are protected by copyright and trademark law. Government use for official purposes is permitted with attribution.
10. Limitation of Liability
Aegis shall not be liable for:
- Consequential, incidental, or punitive damages
- Injuries resulting from improper use or lack of training
- Delays in mission-critical operations
Maximum liability: Total amount paid under the applicable Purchase Order.
11. Indemnification
You agree to defend and hold Aegis harmless from claims arising from:
- Misuse of products
- Failure to follow manufacturer guidelines
- Unauthorized resale or export
12. Governing Law
These Terms are governed by the laws of the State of Oklahoma, without regard to conflict of law principles.
Disputes shall be resolved in the state or federal courts located in Oklahoma County, Oklahoma.
13. Federal Contract Clauses (By Reference)
For orders exceeding applicable thresholds, the following FAR clauses apply by reference:
- 52.222-50 Combating Trafficking in Persons
- 52.203-13 Contractor Code of Business Ethics
- 52.204-10 Reporting Executive Compensation
- Full list available upon request
14. Contact Information
Aegis Public Safety Supply
PO BOX 694
Warner, OK 74469
- Email: contact@aegispss.com
- Phone: (918) 463-5501
- Government Sales: governmentsales@aegispss.com]
- Hours: Mon–Fri, 8:00 AM – 5:00 PM CST
